Accounting Software Only Sounds Boring

Most business owners I know think that accounting software is boring. Not as boring as say, sitting through the movie “Watchmen.” Or waiting in line at Starbucks while some idiot discusses what flavor of tea he should choose (it’s TEA for God’s sake). Or listening to NPR.

But accounting software can be fun. Fun, I say!

Jason has lots of fun with his accounting application. He’s the owner of a 20-person firm that distributes party supplies. His company’s all about inventory. He’s spent the time to make sure that inventory is tracked in great detail by his accounting software. This is not an easy task as he’s got over 10,000 items. Oh, and a lot of helium for balloons. Now, that’s fun.

Jason’s completely obsessed with quarterly cycle counts, weekly spot counts and semiannual physical counts. His warehouse is cleaner than my kitchen, but that’s only because I have teenage kids who specialize in home destruction. Jason’s inventory records are even cleaner than his warehouse floor.

A lot of business owners ignore inventory management in their accounting software. Some don’t like keeping detailed records because they don’t want to reveal too much to the tax guy. But using these features can keep this asset under control and therefore save lots of money. Now that’s fun.

But the fun doesn’t stop there. Jason’s big into alerts. So when certain inventory levels get below a minimum his purchasing guy gets an e-mail alert to order more. If a ship date passes the current date then his customer service person gets an e-mail alert. If an inventory item hasn’t been counted recently his warehouse manager gets an alert. Jason takes alerts even to his receivables systems too. His controller gets email alerts when invoices go past 30 days. And if helium inventory levels are high then Jason takes care of that too. He has a lot of fun doing that.

All of this is done by his accounting software. Most popular accounting applications do this stuff today. And most major databases, like Microsoft’s SQL Server allow you to write “triggers” which are the same as alerts. Knowing things before they happen is fun. Finding out after the fact isn’t. Just ask the people who invested with Bernie Madoff.

Want more accounting software fun? Ask Susan.

Susan is a partner at a 10-person law firm. Sure, as an attorney she likes to eat puppies and beat little children. But there’s another side to her too. A fun side. She’s a penny pincher, running a business. Susan doesn’t have to worry about inventory. But she can still have fun with her accounting software.

There’s a lot of stuff she needs to know about every day. Like unbilled time that needs to be billed. And pending client work that needs to be assigned. And client projects that are running up against their limits. Susan’s not an accountant but that doesn’t mean she doesn’t know how to use her accounting software. She gets flash info.

Every day there’s a Flash Report on her desk. This report is a one pager with key information about the firm. The flash info. Plus open receivables and open payables. She’s not waiting for the end of the month to get her information. She’s getting it immediately. She’s taking advantage of the daily reports that her accounting system offers. Like alerts, most software today generates dashboards and flash reports and daily status information, in addition to the detailed financial stuff that accountants like to know.

Like Susan, Ellen’s another owner who has fun with accounting software.

Ellen sees her accounting application as a sales tool. She runs one of those annoying franchise kiddie-tumbly-gymastic places. The ones that hand parents two Advil and a shot of Jack Daniels when entering. Every time Ellen sends out an invoice she plays with the message on the bottom. She advertises upcoming classes. She promotes her summer camps. She highlights a great staff member. Her invoices are like mini-tweets (there, now I’m cool because I just referenced Twitter). Ellen looks at her invoices not just as a bill for services, but as a communication with her customers. Fun!

Another fun thing I’ve seen good penny pinchers do: They beat up their accounting software partners. They have them come in, or get online, and demonstrate to them new features, add on applications, and better ways to use the product they have. They torture them with questions and try to soak some free training from them. The software vendors think they’re going to sell upgrades or more licenses. Boy, are they naïve.

See? For some penny pinchers, accounting applications can be fun! And profitable too!

How to Write – Grammar Software

Grammar is a challenge not only for budding writers or for people with ESL. Even Native Americans or those with English as their primary language make the most awful mistakes in their written works. A lot of times, people are too dependent on the limited capabilities of their word processor, and would rather submit an article that is deeply flawed in English grammar. Whatever you write or let other people read reflects the type of person that you are. Passing a paper with a lot of grammatical errors can be very embarrassing and degrading. To make sure that your sentence construction is correct, and your subjects and verbs agree, why not use grammar software?

Grammar software is an innovative take on the English language, allowing a lot of people to write better and become more skilled in speaking and expressing complex sentences and words. The common problem of most writers is that they tend to be too lazy to proofread their work. They would rather write all the things in their mind and leave the editing to another person. But the problem is, what if there is no one to edit your work? At this point, if you are still not willing to do the dirty job of editing or grammatical errors, at least get software that can cut down the words for you. An average grammar software can be a very efficient companion in writing. It can do almost everything from revising and drafting an entire paper or report. You don’t have to sit in front of your laptop or computer for long hours of proofreading and editing.

Aside from correcting your grammar, the software also has the ability to check on your punctuation and spelling errors. You get a lot of benefits with just a single program. Whatever text editor your word processor have, the software can double up the work and enhance the main functions of your current computer editor. If there are also specific applications that need to be technically written, you can also enjoy the benefits of having your software with you. At the end of the day, you are viewed as someone who is credible in the field of writing, and one who knows exactly how to express his/her thoughts in concise and profound words. If you want to start using your grammar software now, there are a lot of programs for you to choose from. You can check online on some of the most popular software programs to date. These can also be downloaded and can be directly installed in your computer. Once you have it up and running, you can immediately start writing in your word processor and activate the software for instant proofreading and grammar check. To be sure on your selection of software programs, you can also ask some of your friends for recommendations on some of the best today. You can also check reviews online from other users of the software, or browse through the main websites of the different software programs.

What Are The Issues With Any Customer Support Software?

With the advent of Internet technology, it has certainly become quite easy, to start and operate your own small online business. But, this should not be a reason for complacency because many of the conventional rules of business are still applicable in today’s digitized world. For example, you will still be required to take proper care of customer needs and requirements, even when you might be selling only the best quality goods or services through your website.

Now, do not think that you are being asked to start a full-fledged customer support center. We very well understand the limitations of small businesses and will never ask you to do the unthinkable. However, we do recommend that you install a customer support software on your website as soon as possible because ultimately, it’s the level of trust that determines the success of online businesses.

There are many issues that might require your attention while operating an online business. There is one hurdle that is probably the most difficult to avoid and that is hundreds of emails that you are required to write and send as replies to customer generated queries and complaints. You just cannot afford to ignore mails received from customers because if you do so it will create a bad impression on your customers and over a period of time, completely ruin your business prospects.

However, you need not get overly concerned because you can easily eliminate such hugely boring and repetitive tasks just by installing a customer support software on your website. This software helps a lot because it automatically guides customers to the exact answers that they might be looking for, thereby eliminating the need to enter queries and complaints in the space provided. The software basically creates a win-win situation, wherein you benefit because you no longer have to send hundreds of replies and your customers benefit because they no longer have to endure the long waiting period to get the right answers from you.

Customer support software systems are no doubt the best option for small online businesses. But, before you actually invest your hard earned money in buying one, you need to consider a few things, obviously because the market is virtually flooded with all types of customer support software, making it quite difficult to select the best. However, don’t lose all your hopes, because if you use the right techniques, you can easily zero in, on the most cost-effective customer support software.

The best way to go about this is to download the free trials of some of the most popular software systems and test each one of them individually. You can then easily set aside the bad ones and select the one that best suits your needs and requirements.

Top Software to Make Custom Websites

Custom website software comes as a complete package, which guides you through the different steps of a website creation. While some of them are steeply priced, several free software are also available to build custom websites that are specially oriented for amateur designers.

Custom websites are the rage today. Every business, small or big, is looking to expand its horizon and make its presence felt online. With the rising popularity of internet marketing, having a custom designed website for your business has become a necessity. It helps draw in new customers, while keeping the existing ones abreast about your latest business developments. Custom websites, with their unique design and content, help create your own niche among hordes of other similar looking sites.

Various web design software are available in the market, with which, you can design your own custom website. Good web design software comes as a complete package, with step-by-step guide for building a website that can turn even a novice into a web designer.

Some of the most popular software for building custom websites would be:

• Adobe Dreamweaver – Arguably the best web designing software available, Dreamweaver’s CS5 edition has been recently launched. The CS5 version of the software competently performs the entire website creating procedure like HTML creation, JavaScript, CSS, building files and uploading them on the Web. It has several new features that effectively manage the building of a site while also simplifying the troubleshoot process. The new inspection tools allow you to make adjustments to any portion of your webpage. The CS5 version is particularly helpful for creating PHP- based websites.

• WebPlus X4 – Without features like free hosting, built-in Photoshop, WYSIWYG interface, RSS tools, newer web design templates and applications to build videos, flash and podcast within the site, the WebPlus X4 is a very handy software for designing custom websites. Excellent features, a user-friendly approach, combined with simple language, makes this software stand out from the rest.

• Visual Site Designer 6.05 – This software enables you to create sleek professional websites without having to worry about complex HTML codes. Its WYSIWYG interface and HTML editor allow anybody and everybody to create a website. Other features include inbuilt FTP client, code snippets, site templates and onboard image editor.

• Web Studio 4 – Completely oriented for the novice, Web Studio 4 is a simple drag and drop affair. You just have to choose applications from a variety of galleries and place them on the page. It also has a very strong support feature with access to online tutorials, newsletters and several other options.

While the web is flooded with software for designing Custom Websites, many of them, like Adobe Dreamweaver, are quite steeply priced. Free software, like WebPlus, are not only easy on the pocket, but are easy to use too.